Privacy Policy

1) Processing of personal data

 

We protect and process your personal data:

a) in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46 / EC (general regulation on data protection) hereinafter referred to as the GDPR,

b) on the terms described in this document, hereinafter referred to as the "Privacy Policy", applied from 25/05/2018.


2) Administrator


We are responsible for what purpose and how we use your personal data. The responsible entity (hereinafter referred to as the "Administrator") for the processing of personal data is:
 

MICRO-ACTIV COMPONENTS KRAWCZYK & WSPÓLNICY Sp.Jawna
ul. Pelplińska 8 B
01-683 Warsaw, Poland
tel. (22) 6596174


3) Contact details in matters related to personal data

 

Regarding the processing of personal data, you can contact us in the following way:
MICRO-ACTIV COMPONENTS KRAWCZYK & WSPÓLNICY Sp.Jawna
ul. Pelplińska 8 B
01-683 Warsaw
biuro@microactiv.com.pl

 

4) Source of personal data origin

 

We have received your personal data:
a) directly from you - through a voluntarily completed electronic contact form available on our website, e.g. when sending a request for quotation;
b) directly from you - verbally or through means of communication, e.g. telephone, e-mail, chat;
c) in connection with the performance of the contract (concluded, for example, with you, your employer, supplier, customer), in particular to deliver the order;
d) in connection with taking action before the conclusion of the contract;
e) from publicly available registers - in some situations we use data made available in public registers;


5) Purpose and legal basis of processing

 

We may process your personal data for the following purposes and in accordance with the legal basis provided:
a) establishing and maintaining a business or commercial relationship - this is our legitimate interest in connection with our commercial activities;
b) performance of the contract, in particular the execution of an order submitted by electronic means of communication - performance of the contract;
c) provision of technical support services - our legally legitimate interest in monitoring the use of technical support services and documenting their progress and scope;
d) handling complaints - performance of the contract;
e) preparation, storage and maintenance of the documentation required by law - our legal obligation;
f) keeping a correspondence register - our legitimate interest in documenting the circumstances of the performance of the contract and enabling the pursuit of claims or legal defense against claims;
g) servicing receivables (including using automated decision-making) - our legitimate interest in enforcing receivables and preventing the increase of unpaid receivables;
h) sending commercial information - your consent for processing;

 

6) Categories of personal data

 

Depending on the circumstances and scope of cooperation, we can process your data to a different extent. As a rule, you decide what data you provide us with and how you use our services.
We usually process your Address Data (e.g., name, surname or name of the entity, street, city and postal code) and / or Company Data (e.g., name of the organizational unit or entrepreneur, Name and surname of the natural person performing a professional activity, street, city, code postal, VAT-ID, phone- and fax-numbers, e-mail address). In order to create and use an account in our transaction system, it is necessary to process your e-mail address and "cookie" files. Processing of said data is necessary in order to enable us to provide services electronically, to deliver the ordered goods and to keep the accounting documents required by law (eg invoices). If you do not provide this data or do not allow processed "cookies" - unfortunately we will not be able to process your order (services provided electronically).
We will not process your personal data if you are a consumer within the meaning of the Civil Code and order and pick up the order at our office by paying in cash - in which case you will receive a receipt. If you want an invoice with a VAT-ID number from us - you will have to allow us to process it.
It may happen that we receive your data from another entity in connection with the performance of the contract concluded with it. The most common case will be to indicate you as the recipient of the shipment or person with whom we have to make arrangements in connection with the contract.
If you provide us your contact details (eg name, surname, telephone number, e-mail address or other internet identifier) ​​- we will be able to inform you about the progress of your order or the contract performance process and significantly increase the quality of our business / commercial relationship.

Due to your payment, we may process Billing Data (e.g. bank account number, identifier provided by the entity performing the payment). If you do not want us to process such data - you must use a COD shipment or visit our headquarters and make a payment in cash.
You may want to enter into a credit agreement with us allowing deferred payments - in which case we will process Credit Data, i.e., VAT-ID number (s) of a natural person or partners of a civil law partnership, Contact details of persons responsible for settling liabilities, Contact details of persons authorized to incur liabilities.
In case of advanced business relationship - we may process your Business Data (eg name and surname, company name and contact details, position) and Other Data (data voluntarily provided or provided to the Administrator, e.g. content entered in optional fields in web forms).
The above-described personal data is processed according to the principles of: accountability, transparency, accuracy, reliability, integrity and confidentiality.

 

7) Categories of personal data recipients

 


Generally, we do not share personal data with third parties. In connection with the implementation of orders / contracts, however, we may share or entrust the processing of your personal data to persons or entities in cases justified by contract performance, legal obligation, our legitimate interest or using your explicit consent. We may share your personal data with other administrators:
a) postal operators (entities operating postal and / or courier) - eg for the delivery of parcels and correspondence;
b) financial institutions (banks, intermediaries in payments) - eg in connection with payment processing, returns, etc.;
c) entities related to servicing of claims (bailiffs, debt collectors, business information offices) - for example in connection with the need to enforce claims;
d) suppliers (producers, distributors, wholesalers, suppliers) - eg in connection with obtaining special prices or technical support service;
In addition, we may entrust the processing of your data to processors:
e) agencies (advertising and marketing agencies, intermediaries in the organization of marketing campaigns) and only with your consent - for example, advertising and promotional campaigns, organization of events and training;
f) IT service providers (entities servicing our IT systems or providing technical support services to us, entities providing teleinformation tools, including statistical, telecommunications operators, cloud service providers) - e.g. Google Analytics, use of IT resources and tools and services, including data processing in the "cloud";
g) subcontractors (our advisers, consultants, auditors, legal, tax, accounting and other subcontractors) - eg for subcontracting the performance of some services.

 

8) The period of personal data processing

 

We may store your personal data from the moment you conclude a contract with us until it is completed, and after its completion, in order to:
a) performing duties resulting from legal regulations, in particular in accordance with the requirements of the Accounting Act and tax law provisions - typically 5 years;
b) exercising the legitimate interests of the Administrator, including enabling defenses against claims or pursuing claims - typically 10 years;
c) maintaining business relationship and account in our transaction system, technical support service - until the day your right to delete data, processing limitations, opposition to processing is taken into account;
d) direct marketing - until the day your consent for processing is withdrawn;
 


9) Your rights

 

According to GDPR, you have the right to protect your personal data, in particular you have the right to:
a) require the Administrator to access you personal data;
b) correcting your personal data;
c) delete your personal data;
d) limitations on the processing of personal data;
e) object to the processing of personal data;
f) transfer of your personal data;
g) withdraw consent to the processing of your personal data at any time;
h) submitting a complaint to the supervisory body - the Inspector General for Personal Data;
If you want to withdraw your consent to receive the newsletter - in each newsletter from us you will find a link to cancel the subscription. Click on the link and confirm canceling the subscription.
In other cases, you can use your rights by contacting us in the manner described in point 3.
 


10) Automated decision making

 

The "cookies" we process are used for technical statistics purposes. In this respect, however, they will not be processed for automated decision-making.
We can use automated decision-making to prevent the increase of unpaid receivables. If you have past due payments to the Administrator or have exceeded the limits resulting from the credit agreement - as a consequence, our trading system may automatically prevent the deferred payment period from being chosen as a payment method. This means that you will not be able to use the deferred payment date when placing orders until the amount due is repaid or the balance of liabilities to the Administrator is restored to the level within the limits set in the credit agreement.
In connection with the case of automated decision making described above, you have the right for:
a) raising objections,
b) obtaining human intervention from the Administrator,
c) to express your own position,
d) to challenge this automatic decision
- for this purpose, contact your trade supervisor and / or contact the Administrator in the manner described in point. 3
 


11) Changes to the Privacy Policy

 


We reserve the right to change the Privacy Policy without giving any reason at any time. The changes in question do not limit the rights acquired by the entry into force of the amendments. We will inform about the content of the changes on our website www.microactiv.com.pl